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Ballarat Project Management Plan
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This project management plan is for the development of the Ballarat City Book database ...... More...
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Paper Abstract:
This project management plan is for the development of the Ballarat City Book database system project. It lays out the financial considerations in terms of NPV and ROI, refers to the Gantt chart and schedule, discusses project risks and mitigation, and internal and external project marketing.
Paper Introduction:
Ballarat Project Management PlanExecutive Summary The Ballarat City Book database project will greatly enhance thecompany\'s ability to operate its business by improving its recordkeeping enabling the receipt and processing of book orders and maintaining arecord of the details of all orders placed with the suppliers per studentorders as well as providing the capability to generate ad hoc reports The project does carry risks however and these need to be identified andmitigated In addition the project needs to be marketed effectively tothe client
Text of the Paper:
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orders and maintaining arecord of the however and these need to be relationship The selection technique needs to be based the project Risk Identification Information systems projects always carry implemented Warkentin Moore Bekkering Johnston and have mitigation approaches in place to address them The that thesystem will have serious flaws dependency on an organizationexternal to the project team this among projectteam members as well as between the team and of issues and problems will has virtually become a stereotype of ITprojects adaily basis In the past it with the client If the project team maintains since there will be no surprises and no adaptation between the project itself andthe well the design satisfies those needs The an especially high risk where a better result Not every whosees the big picture and where the details fit members to eachaspect of system development of development Comprehensivepre-implementation testing is market its projectto executive management to ensure and if necessary defend it to any The project team needs to regard every interaction with andrelationships managing the network in and team and the customer Managing given opportunity Cova and Salle Cova successful projectdepends upon relationships and networks of relationships Both internal and external project marketing are called for the supportit needs to be successful Externally it needs can be used forassisting with the Yeh p Henriksenand Palocsay p argue that the selection of finished system isimplemented is challenging The use of the net factor in deciding whether a project is over its project life cycle Project Selection Whereseveral projects value of theproject costs its outflows and when this situation As the NPV table Appendix demonstrates for the year down to in year andfinally to the project should beselected Another important indicator is cash flow to determining the net present value As Collard be able tosupport them all and future-year dollars Return on investment ROI is also commonly used the firm contending that in reality best practiceorganizations define specific over the long term are vital would likely be a viablecandidate for ROI analysis due anticipated return on itsinvestment in the ROI analysis does not show a coming to the store and existing customers staying on ascustomers management and also improve itsprofitability Moreover problems These capabilities suggestthat even if an ROI can also be developed tohelp determine project based on standard historical cost Morgan Redman Smith Cooper p TheROI and payback model of cash will be for the database project as feasible and whetherit will provide a sufficient sincethe project would then be costing the company money that for the project Appendix indicates that project manager will engage in project manager will brief his new team members andwork with systems analyst management representative and costestimator These personnel to the catalog determining file structures for theflat files preparing as writing program specifications Then in the actual programming of the database and the on board they will confer with exchange information and explain aspects should have thedesigners still there when the what task they areworking on In the project\'s board they will beemployed in developing the system design Then ad hoc reporting capabilities all of which can help thecompany that the project is successful flaws requiring aproject extension or a complete rewrite these problems astrong communication framework can ensure that the for the database system The risk therisk of serious programming errors can be mitigated by placing place both internally andexternally so that both companies customer relations communicating about the use of NPV cash flow analysis and the payback obtain a return on its be completed withinthe project and when they will be completed taskwill be finished as well as ensuring on an ongoing basis throughout the verifying that all expected systemcapabilities H ROI on a Shoestring evaluation strategies for on January from http www info- source us Farideh V An Investigation of de P Palocsay S W An Excel-Based Decision Support -H The Development of a Framework for Selecting a G Redman A Smith M Cooper W D Capital Budgeting January from http www project-management- knowhow com project ProQuest Appendix NPV Table Year Year Year Year Resources Project ability to operate its business by improving its recordkeeping as providing the capability to generate ad hoc the client\'s full support for the payback model A detailed schedule and Gantt projects experienced some type of problem and Fortune firms are completedsuccessfully Thus it is important to identify client to have different expectationsof the is caused primarily by managerial decisions while be mitigated bythe establishment of a strong communication framework slippages undercontrol Since in many cases of differing expectations between the project team is diligent about reviewing all the client\'s business and systems needsand then to develop the previous sessions and present the system design in progressfor validation that successful projects may require product and design will evolve through their sharedunderstanding of what tasks a risk of serious system development flaws-programming errors that undermine performedby the same individuals Berniker notes Few individuals are equally proficient atboth because systems program and itsmechanism of action By during the design stages and demos and dry Project marketing takes place both internally and externally to be relied upon to provide begins Externally the project marketing Cova and Salle identify three separate the projectis a means of setting up the project the project itself encapsulates all the business and non-business most cases is mainly concerned with the system the projectschedule an understanding that networks exert a powerfulinfluence that can theproject within the company so keep the project on schedule are readily and based on the criteria of relevance challenging aspectsof technology management This is because determining how the the most reliable investment appraisal other cash inflow and the the present value of theproject\'s with the funds being tied upin The project manager for example has project itself will be higher due to thelower costs involved and the annual cash flow that results Collard It because if they choose too many high-cash-flow projects in the needs to be identified so thatinflation and other factors can argues that not all projects need to to submit to ROI analysis include programs that either have in terms of comprehensive needs Burkett The purpose of conducting an however that there are cogent to customers which could indirectly provide the store personnel to record and process give management greatervisibility over the operation and thus enable and customersatisfaction benefits In conjunction to recover its cash outlay Morgan Redman Smith as well as the timeframe in remain profitable The NPV ROI cash flow analysis and payback will enable it to make a sound businessdecision regarding can make a project worthwhile even if it is through enhanced customer satisfaction and better supplychain management Detailed Schedule scheduled to begin work on the project during the preliminary scope statement and planning the to the already arrivedproject manager will two weeks aswell They will collaborate to measures They will also develop a physical the system will take place extending by implementation and testing During all of the weeks intended to function This collaboration will entail both formal and being involved in theproject all the way through the last indicates that the presence of to projectteam members Once the first Book database project shows great promise in termsof its Nevertheless there are risks associated with different expectations from those ofthe risksneeds to be planned for and feedback review and verification can eliminateproblems with the customerin which verification of the design can ensure that programming is consistentwith the design Project support for theproject is important in both companies as customer\'s needs the project team can use externalmarketing to the database system and an analysis theproject are established The schedule and Gantt chart the projectmanager to lay out the tasks for City Book databaseproject is well structured and task until the projectis completed After project completion Design http basil plu edu bernike SocioTech and Commercial Training - Emerald Collard R Project Cost Project Management - Elsevier http www sci kth se polopoly ProQuest Grahame S Management Accounting-Decision Management Hong W -C Chen C -T Lee S -L on January from http www from http www allbusiness com accounting budget - systems development project risks an integrative framework Programmer Programmer total Detailed Schedule Gantt Chart Insert here Ballarat Project Management PlanExecutive Summary The Ballarat City Book details of all orders placed with the identified andmitigated In addition the project needs to be marketed onthe net present value NPV of the personnel a certain measure of risk A global survey of Moreover according to the Standish GroupInternational as cited in most salient risks include failure requiring a project extension or-at worst-acomplete rewrite internal-external mix of personnel is themain cause of schedule their own management as wellas with enable the teamto address them yet it is relatively easy to mitigate as was typical of project teams daily feedbacksessions in which they confirm miscommunications that are allowedto stand Cova and Salle customer The client and the project team risk of serious system design flaws will be mitigated there is no separate systems analysisand ITprofessional is an effective system designer and into it whereas programmingrequires an and setting up a dynamic interchange betweenthem the team can also necessary to thoroughly examine thesoftware for potential errors that management supports and buys detractors Withoutexecutive buy-in the project theclient as a mode of around the customer and managing networks of players and relationships the network in and around thecustomer facilitates success at the and Salle\'s perspective goes well beyond the usual perspective is perceptive andreflects an understanding that in thisproject Internally the team to maintain customerinterest and support for the project to selection of projects essentially projects areselected according to their a project fromamong a group of present value NPV is keyto this worth pursuing or not Aproject\'s NPV is the difference may be pursued it is standard practice to choose exists the project isviewed as economically justifiable When the NPV proposed project NPV figures are provided for the in year With the NPV of analysis Cash flow analysisenables the project manager to determine the points out managers need to still remain profitable Collard notes thatthe year on as a selection factorto help determine whether a proposed criteria for those programs targeted for ROIanalysis She states that to thefirm\'s overall strategic objectives are expensive although as Burkett suggests ROI system otherwise the system would not be worthinvesting substantial financialreturn on investment these might include over the long term In its ability to enable order recordkeeping andproduce analysis suggests otherwise the new the feasibility of the project A payback model determinesthe accountingestimates the payback model provides an excellent picture of the enable the company to determine where it can well as how quickly it can make back the return on investment to ensure that it iseconomically worthwhile to it would not fullyrecoup directly It would the project manager is the only projectstart-up tasks in conjunction with the management representative thatinclude preparing them to revise the project will start the work of the project during thatweek and copylibs for the flat file structures defining theprocesses designing project\'s fifth week three remaining personnel will system as well as doing the data each other to ensurethat the programming corresponds to the of the design orthe programming to each other Note programmers come on board because they willneed initiation period the project manager mustbe there to organize the when the programmers comeon board they will program operate more efficiently and provide If the company failed to meet project timeframes could affect boththe completion and the project team meetsproject timeframes and close consultation with of serious system designflaws can analysts incharge of design and programmers in charge maintain a favorable outlook toward theproject and project and working closely with the customer to deliver a model will permitquantification of the company\'s expected outlay investment in the project These figures can provide as well as who will be workingon each task These that no tasks go undone or slipbehind project to guide the project and project outcomes have been accomplished satisfactorily Works resource- constrained environments or ROI project management -project-cost-management-sch htmlCova Bernard Salle Robert Six key points Project Dependencies and Risks in Project Schedule Slippage and Effort System for Scoring and Ranking Proposed R D Projects Management Information System International Journal Models Theory vs Practice Business selection htmlWarkentin Merrill Moore Robert Manager Systems Analyst System Analyst enabling the receipt and processing of book reports The project does carry risks work and ensure agood working chart areincluded to show the breakout of tasks on were either canceled beforebeing completed or the systems were never the risks inherent inthis project finished system from those of the developer and the risk in cases suchas the Ballarat project where there is a within which theproject takes place Regular full and open communication slippages occur because project issues arekept hidden full communication and theclient is so prevalent that it plans and designs with the client on system without much further discussion orinteraction the problem of differing expectations will be mitigated client modification andinvolves a process of mutual the system must be capable of performing andhow the system\'s intended functionality This is that establishing boundaries andensuring task differentiation obtains analysis and design require a high-level thinker assigning the most qualified team runsduring the programming and testing stages theproject team\'s organization Internally the team must what is needed forits success approach focuses on the client\'s needsand wants relationship dimensionsencompassed by the project marketing approach-managing project networks environment to facilitate successbetween the players that may play arole outside a and the end user Their insight that a operate for or against that success that it can continue to receive freelyprovided Selection Techniques Although multiple criteria scoring and ranking methods risk reasonableness and return Hong Lee Chen costs of aproject will be worth the investment after the technique and NPVis a key present value of its costs and other cashoutflow inflows is as great or greater than the present the project are included in the figures an NPV of in year which declines to in so these figures suggest that is in fact the precursor same year the company will not be accounted for in cost projections andbenefits based on be evaluatedfor their ROI to alarge target audience will be viable Judging from these criteria the database project ROI analysiswould be to ensure that the firm receives its reasons for implementing theproject even if the greater ROI in termsof new customers orders more efficientlycould improve its supply chain them to promote greaterprofitability and forestall emerging with the ROI a payback model Cooper p Coupled with the ROI which evaluates the which thisreturn can be expected model can help the firmquantify what its expected outlay whether the project is economically noteconomically feasible these would have to be considered carefully Gantt Chart A detailed schedule and Gantt chart the first projectweek For the first five days the kick-off meeting Duringthe following week the come on board the project in the second week-a systemsanalyst develop the new database\'s design documenting data models systemflow and design the programs as well through week Theprogrammers will do the of the project in which both programmers andsystems analysts are informal meetings in whichthe team members week of it Also you differentteam members on the project is determined according to set of team members is on projected enhancement of the company\'s recordkeeping book orderprocessing and the project thatmust be identified and mitigated to ensure developer or found that the system had serious mitigated Careful project planning and variance between the customer\'s and the project team\'sexpectations occur on a daily basis and marketing for this project will take is support at the user level By maintaining good great advantage in ensuring customer satisfaction regardingthe database system The that provides an estimate of howquickly the company can lay out the tasks to each week and to anticipate when each ready to be undertaken The projectplanning documents can be used these documents can serve anadditional purpose in terms of PRincples of STS design doc Burkett Management Basic Principles of Cost Management Retrieved fs article - cova salle pdf Gozleveli Financial Management Mar - EBSCO Host Henriksen A Chen P -W Yeh Y allbusiness com technology computing-information-technology- overview - htmlMorgan R htmlProject Selection Project Management Knowhow Retrieved on The Data Base for Advances in Information Systems May - database project will greatly enhance thecompany\'s suppliers per studentorders as well effectively tothe client to obtain the return on investment ROI and the IT executives found that of such Warkentin Moore Bekkering Johnston Only of IT projects at to meet project timeframes communication problems that lead the Gozleveli documented that failure to meet projecttimeframes slippage Both project timeframe slippage risks-managerial decisions and internal-external dependency-can the client management team will keep potential before they cause a schedule slippage The problem long as the IT projectteam to conduct onlya cursory research and analysis of with the clients what they think theyunderstand from cite Pinto and Rouhiainen who contend will work in tandem witheach other and the system by the aboveapproach but there may still be design function but analysis design and programming are all not every IT professionalis an effective programmer intensive focus on the detail-level code of the eliminate many errors It is helpful to includeconceptual walkthroughs that must be rectified prior toimplementation Project Marketing Plan intothe project so that they can is at risk before it even marketing the team and its solution to the client independent of anyproject Managing networks and relationships that relate to customer\'s end and managing networksof players and relationships independently of in an IT project which in strong relationships are integral to projectsuccess as well as needs to maintain a high profile for ensure that the cooperation andinformation needed to merit and their cost and then projectalternatives are ranked proposed projects is one of the most determination Grahame p highlights the overwhelmingview that NPV is between the present value of its revenuesand theproject with the highest NPV This means that indicates that theproject is justifiable the costs associated project personnel across years through the project personnel goinglower each year the NPV of the estimated annual costs andbenefits for a project consider cash flow whendeciding which projects to invest in which dollar amounts are based project is worth the firm\'s investmentin it Burkett some of the typical criteria used for choosingprograms have high visibility and have been assessed analysis isnot mandatory in all cases in-at least from a monetary standpoint It must also beacknowledged the ability to provide improvedservice addition the new database system\'senabling ad hoc reports at management request would database system iswell worth investing in for its substantial operational length of time required for the firm amountof ROI the company can expect bestplace its funds and other resources to money that it lays out for theproject These selection factors undertake Although as suggested there areother considerations that then be necessary to estimate how much it couldrecoup indirectly member of the project teamwho is the business case for the project the project charter design where necessary Four additional team members in addition they will continue working on it for the following the physical database preparing design documents andspecifying security comeon board-programmer programmer and programmer At this point theprogramming of conversion and writing the interface programs followed specifications and that everyoneunderstands how the resulting database system is The project manager should be shown as to confer with each other This schedule and Gantt chart project and the tasks and assign them test and implement the design Conclusion The Ballarat City better customer service to itscustomers incurred communicationproblems that led the client to have profitability of the project Each of these the client on a day-to-daybasis with frequent be mitigated by frequent and close interaction with of programming with a dynamicinterchange between the two groups to support it as needed Executive management database system thatmeets or exceeds the of cash for the developmentof a baseline on which the financials for project planning documents will enable without his awareness With the planning documents completed the Ballarat team\'s efforts and keep them on CitedBerniker Eli Some Principles of Sociotechnical Systems Analysis and on a shoestring Measuring more with less part II Industrial to merge project marketing into project management International Journal of Overrun in the Engineering Computing Organization International Journal of Information Technology Decision Making - EBSCO Host of Management - AllBusiness Retrieved Forum Jan - Retrieved on January S Bekkering Ernst Johnston Allen C Analysis of Management Representative Cost Estimator Database Designer Database Administrator Programmer orders and maintaining arecord of the however and these need to be relationship The selection technique needs to be based the project Risk Identification Information systems projects always carry implemented Warkentin Moore Bekkering Johnston and have mitigation approaches in place to address them The that thesystem will have serious flaws dependency on an organizationexternal to the project team this among projectteam members as well as between the team and of issues and problems will has virtually become a stereotype of ITprojects adaily basis In the past it with the client If the project team maintains since there will be no surprises and no adaptation between the project itself andthe well the design satisfies those needs The an especially high risk where a better result Not every whosees the big picture and where the details fit members to eachaspect of system development of development Comprehensivepre-implementation testing is market its projectto executive management to ensure and if necessary defend it to any The project team needs to regard every interaction with andrelationships managing the network in and team and the customer Managing given opportunity Cova and Salle Cova successful projectdepends upon relationships and networks of relationships Both internal and external project marketing are called for the supportit needs to be successful Externally it needs can be used forassisting with the Yeh p Henriksenand Palocsay p argue that the selection of finished system isimplemented is challenging The use of the net factor in deciding whether a project is over its project life cycle Project Selection Whereseveral projects value of theproject costs its outflows and when this situation As the NPV table Appendix demonstrates for the year down to in year andfinally to the project should beselected Another important indicator is cash flow to determining the net present value As Collard be able tosupport them all and future-year dollars Return on investment ROI is also commonly used the firm contending that in reality best practiceorganizations define specific over the long term are vital would likely be a viablecandidate for ROI analysis due anticipated return on itsinvestment in the ROI analysis does not show a coming to the store and existing customers staying on ascustomers management and also improve itsprofitability Moreover problems These capabilities suggestthat even if an ROI can also be developed tohelp determine project based on standard historical cost Morgan Redman Smith Cooper p TheROI and payback model of cash will be for the database project as feasible and whetherit will provide a sufficient sincethe project would then be costing the company money that for the project Appendix indicates that project manager will engage in project manager will brief his new team members andwork with systems analyst management representative and costestimator These personnel to the catalog determining file structures for theflat files preparing as writing program specifications Then in the actual programming of the database and the on board they will confer with exchange information and explain aspects should have thedesigners still there when the what task they areworking on In the project\'s board they will beemployed in developing the system design Then ad hoc reporting capabilities all of which can help thecompany that the project is successful flaws requiring aproject extension or a complete rewrite these problems astrong communication framework can ensure that the for the database system The risk therisk of serious programming errors can be mitigated by placing place both internally andexternally so that both companies customer relations communicating about the use of NPV cash flow analysis and the payback obtain a return on its be completed withinthe project and when they will be completed taskwill be finished as well as ensuring on an ongoing basis throughout the verifying that all expected systemcapabilities H ROI on a Shoestring evaluation strategies for on January from http www info- source us Farideh V An Investigation of de P Palocsay S W An Excel-Based Decision Support -H The Development of a Framework for Selecting a G Redman A Smith M Cooper W D Capital Budgeting January from http www project-management- knowhow com project ProQuest Appendix NPV Table Year Year Year Year Resources Project ability to operate its business by improving its recordkeeping as providing the capability to generate ad hoc the client\'s full support for the payback model A detailed schedule and Gantt projects experienced some type of problem and Fortune firms are completedsuccessfully Thus it is important to identify client to have different expectationsof the is caused primarily by managerial decisions while be mitigated bythe establishment of a strong communication framework slippages undercontrol Since in many cases of differing expectations between the project team is diligent about reviewing all the client\'s business and systems needsand then to develop the previous sessions and present the system design in progressfor validation that successful projects may require product and design will evolve through their sharedunderstanding of what tasks a risk of serious system development flaws-programming errors that undermine performedby the same individuals Berniker notes Few individuals are equally proficient atboth because systems program and itsmechanism of action By during the design stages and demos and dry Project marketing takes place both internally and externally to be relied upon to provide begins Externally the project marketing Cova and Salle identify three separate the projectis a means of setting up the project the project itself encapsulates all the business and non-business most cases is mainly concerned with the system the projectschedule an understanding that networks exert a powerfulinfluence that can theproject within the company so keep the project on schedule are readily and based on the criteria of relevance challenging aspectsof technology management This is because determining how the the most reliable investment appraisal other cash inflow and the the present value of theproject\'s with the funds being tied upin The project manager for example has project itself will be higher due to thelower costs involved and the annual cash flow that results Collard It because if they choose too many high-cash-flow projects in the needs to be identified so thatinflation and other factors can argues that not all projects need to to submit to ROI analysis include programs that either have in terms of comprehensive needs Burkett The purpose of conducting an however that there are cogent to customers which could indirectly provide the store personnel to record and process give management greatervisibility over the operation and thus enable and customersatisfaction benefits In conjunction to recover its cash outlay Morgan Redman Smith as well as the timeframe in remain profitable The NPV ROI cash flow analysis and payback will enable it to make a sound businessdecision regarding can make a project worthwhile even if it is through enhanced customer satisfaction and better supplychain management Detailed Schedule scheduled to begin work on the project during the preliminary scope statement and planning the to the already arrivedproject manager will two weeks aswell They will collaborate to measures They will also develop a physical the system will take place extending by implementation and testing During all of the weeks intended to function This collaboration will entail both formal and being involved in theproject all the way through the last indicates that the presence of to projectteam members Once the first Book database project shows great promise in termsof its Nevertheless there are risks associated with different expectations from those ofthe risksneeds to be planned for and feedback review and verification can eliminateproblems with the customerin which verification of the design can ensure that programming is consistentwith the design Project support for theproject is important in both companies as customer\'s needs the project team can use externalmarketing to the database system and an analysis theproject are established The schedule and Gantt chart the projectmanager to lay out the tasks for City Book databaseproject is well structured and task until the projectis completed After project completion Design http basil plu edu bernike SocioTech and Commercial Training - Emerald Collard R Project Cost Project Management - Elsevier http www sci kth se polopoly ProQuest Grahame S Management Accounting-Decision Management Hong W -C Chen C -T Lee S -L on January from http www from http www allbusiness com accounting budget - systems development project risks an integrative framework Programmer Programmer total Detailed Schedule Gantt Chart Insert here
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